Human Resources and Administrative Officer
Position: Human Resources and Administrative Officer, Alliances for Africa (AfA)
Job Type: Full Time with an initial 3 months’ probation.
Qualification: MA or MSc in any Social Sciences, Humanities, or International Development
Location: Owerri, Imo State
Job Field: NGO/Non-Profit.
Purpose of Position:
The position of HR and Administrative Officer role will consist of HR administration responsibilities relating to the recruitment, scheduling onboarding task and maintenance of staff employment; the administration of timely, accurate and relevant processing and recording of payroll; and to ensure that the Alliances for Africa (AfA) is able to manage risk and compliance based on relevant, accurate and timely information.
Specific Job Responsibilities:
Ensure accurate and timely payroll transactions and payments;
Address payroll issues in a timely and efficient manner;
Prepare and deliver pay slips and annual summaries;
Manage superannuation choices for staff;
Assist with monthly reporting in relation to payroll or related functions
Process payments to fulfil statutory requirements such as Staff disengagements, Pension, and leave schedules;
Follow up with staff ‘s completion of leave applications forms;
Compile summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages and reporting on each one;
Maintenance of employee records.
Responsible for staff compliance, monitoring and managing the InterliHR platform, including co-ordinating staff appraisals, leave requests, reporting;
Lead and effectively implement the organisation’s HR manual;
Provide relevant HR and administrative reports as needed by the Board and funders;
Maintain and update staff files;
Ensure all staff have prepared and updated project and financial reports onto the IntelliHR platform;
Manage recruitment processes including advertisements, interviews and staff/
consultants onboarding and end-of-cycle consultancy.
Review all AfA’s policies and procedures in line with the risk matrix;
Ensure that AfA’s documentation and record management is thorough and that our status complies with all relevant government policies and agencies, EFCC, CAC, CAMA, etc;
Ensure policies and procedures are reviewed and updated according to schedule timelines;
Maintain and update the organizations risk registers, regularly;
Maintain incident and near misses register and documentation on the intelliHR platform;
Provide relevant, up-to-date and accurate advice on AfA’s HRs matters to the Executive Director and the Board.
Knowledge of HR and administrative processes in a non-profit setting.
Self-starter, organized and able to work on tight deadlines.
Strong understanding of our ethical framework and respect for confidentiality.
Strong written and verbal communication skills.
Experience with data entry and management of HR /administrative database.
Maintains a professional conduct at all times, remaining calm and in control.
Excellent telephone manners.
Ability to work cooperatively within a team and on own initiative.
Proficient user of Microsoft Office programmes
How to apply: Interested candidates are requested to apply by submitting:
A maximum 2 page cover letter indicating their interest, and motivation for applying with a verifiable address;
Attach a maximum 3 page CV;
Attach relevant documents supporting your academic and/or professional experience;
2 work related referees.
Application Closing Date:
Kindly send your application with the heading – Human Resources and Administrative Officer to firstname.lastname@example.org not later than 9th January 2023.